Section 1. Annual Meeting. The annual meeting of the Club shall be held at a place, date and time designated by a majority vote of the entire Board. The meeting shall be held in conjunction with a club specialty show, if possible. Written notice of the annual meeting to each member shall be given at least thirty (30) days prior to the date of the meeting and in the manner provided by Article II, Section 6. The quorum for the Annual Meeting shall be 15 percent of the members in good standing.
Section 2. Special Club Meetings. Special Club meetings may be called by the President, by a majority vote of the Board of Directors, or by the Secretary upon receipt of a petition signed by 25 percent of the Club members who are in good standing. Such meetings shall be held at such place, date and time designated by a majority vote of the entire Board. Written notice of such a meeting to each member shall be given at least 14 days and not more than 30 days prior to the date of the meeting and in the manner provided by Article II, Section 6. Said notice shall state the purpose of the meeting, and no other club business may be transacted thereat. The quorum for such a meeting shall be 15 percent of the members in good standing.
Section 3. Mail Vote. Within forty five (45) days following a Club meeting, 25 percent of the members in good standing may petition the Secretary for a mail vote of the membership regarding any particular motion or motions voted upon. If so petitioned, the Secretary shall poll the membership by mail such that the voting be completed within forty-five (45) days of receipt of the petition.
Section 4. Board Meetings. The first meeting of the Board of Directors shall be held in January, after the elected officers and directors take office on January 1st as stated in Article IV, Section 1. Meetings of the Board of Directors shall be held at such times and places as are designated by a majority vote of the entire Board. Board meetings shall be conducted no less than four times per year. Notice of each such meeting shall provided by the Secretary to each member of the Board at least 14 days prior to the date of the meeting in the manner provided by Article II, Section 6. The quorum for such a meeting shall be a majority of the Board voting in person, by mail, e-mail, fax, telephone conference call, or other electronic means accepted by the Board.
Section 5. Board Business. The Board may conduct business in person, by mail, e-mail, fax, telephone, conference call, or other electronic means accepted by the Board provided it does not conflict with any other provisions of these bylaws.
Section 6. Notifications. Provided it does not conflict with any other provisions of these Bylaws, and in accordance with AKC policy (1/1/2006; revised 2/2007), the use of electronic communication by the Club is allowed. The Club may send members notification of club meetings, dues notices, minutes and newsletters and board members notification of board meetings electronically via email or posting to the Club’s website provided that the member or board member has signed an authorization agreeing to this method of communication, which is revocable and releases the Club from any liability should the notification be received late or not received by the member or board member due to circumstances beyond the Club’s control. Notwithstanding the foregoing, the Club may elect to send members or board members notifications via regular mail. The Club’s newsletter may serve as mail and only one newsletter shall be sent to each address.
Section 7. Minutes of the Meetings. The proceedings of these meetings (annual, special, board) shall be recorded, and the minutes published in the manner provided by Article II, Section 6. Such minutes shall be in sufficient detail as prescribed by Robert’s Rules of Order, Newly Revised, for the membership and those absent from the meetings to understand the current Club issues and shall include the yeas and nays of all votes.
AKC APPROVED: 03/17/2009