Section 1. Club Year. The Club’s fiscal year shall begin on the 1st day of January and end on the 31st day of December. The Club’s official year shall begin on the 1st day of January and shall continue thru the 31st day of December. The elected officers and directors shall take office on the 1st of January and each retiring officer shall turn over to his/her successor in office all properties and records relating to that office by January 31st.
Section 2. Voting. At the meetings of the Club, voting shall be limited to those members in good standing who are present at the meeting in person, except for the annual election of officers and directors and amendments to the constitution, bylaws, code of ethics and the standard for the breed which shall be decided by written ballot of the entire membership cast by mail. Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specific questions for decision of the members by written ballot cast by mail.
Section 3. Annual Election. For the election of officers and directors, the vote shall be conducted by secret ballot. Ballots to be valid must be received by the Secretary, or an independent professional firm designated by the Board, by December 20th. Ballots shall be counted by three inspectors of election who are members in good standing and neither members of the current board nor candidates on the ballot and who shall be chosen in advance by the Board; or by an independent professional firm chosen by the Board to send, receive, and count the ballots. The nominated candidate receiving the greatest number of votes for each position shall be declared elected. If any nominee is unable to serve for any reason, such nominee shall not be elected and the vacancy so created shall be filled by the new Board of Directors in the manner provided by Article III, Section 5.
Section 4. Nominations and Ballots. No person may be a candidate in a club election who had not been nominated in accordance with these bylaws. A Nominating Committee shall be chosen by the Board of Directors on or before June 15th. The committee shall consist of five (5) members, all members in good standing, no more than one of whom shall be a member of the current Board of Directors with the exception of the President who shall not serve on the Nominating Committee. One (1) member shall be chosen from each geographic region of the United States as defined in Article III Section 4 and one (1) at large member will be chosen.
No more than one member of the same household shall serve simultaneously on the
Nominating Committee. The Board shall name a chairman for the committee. The Nominating Committee may conduct its business by mail, telephone, email, fax machine or other electronic means.
(a) The Nominating Committee shall nominate from among the eligible members of the Club, one (1) eligible candidate for each vacant office and for each position on the Board of Directors scheduled to be filled in the upcoming election and shall procure the acceptance and resume of each nominee so chosen. Each candidate for each Regional Director position must reside in the region for which position they are being nominated. The committee shall submit its slate of candidates and their resumes to the Secretary by August 1st. The Secretary shall send a list to each member that includes the candidates’ full name, state of residence and occupation on or before August 15th in the manner provided by Article II, Section 6, so that additional nominations may be made by the membership, if they desire.
(b) Nominations of eligible members may be made by written petition addressed to the Secretary with the original petitions being received at his/her regular postal mailing address on or before October 1st, signed by five (5) members in good standing and accompanied by the written acceptance of each such nominee signifying his/her willingness to be a candidate and a resume of each nominee. Only members in good standing can hold office or be candidates for office. No person shall be a candidate for more than one (1) position.
(c) If no valid additional nominations are received by the Secretary, and there is only one nominee for each open position, the Nominating Committee’s slate shall be declared elected and no balloting will be required. The Secretary shall compile the list of candidates, including the full name of each candidate, the name of the state in which the candidate resides, the geographic region in which the candidate resides as defined in Article III Section 4, and the resume of each candidate to each member of the Club in the manner provided by Article II, Section 6, and declare the slate elected.
(d) If one or more position has more than one nominee, the Secretary (or an independent professional firm designated by the Board) shall, on or before November 15th, mail to each member in good standing a ballot listing all of the nominees in alphabetical order with the names of the states in which they reside, and the resume of each nominee, together with a blank envelope and a return envelope addressed to the Secretary (or designated professional firm), postmarked no later than December 15th, marked “Ballot” and bearing the name of the member to whom it was sent. So that the ballots may remain secret, each voter, after marking their ballot, shall seal it in the blank envelope, which in turn shall be placed in the second envelope addressed to the Secretary (or designated professional firm). The inspectors of election (or designated professional firm) shall check the returns against the list of members whose dues are paid for the current year prior to opening the outer envelopes and removing the blank envelopes, and shall certify the eligibility of the voters as well as the results of the voting, which shall be announced in the manner provided by Article II, Section 6.
(e) Nominations cannot be made in any manner other than as provided above.
AKC APPROVED: 03/17/2009